Cream of the Crop 25/Cream of the Crop 25.iso/os2/apmao212.zip/APTMA2.HLP

OS/2 Help File | 1997-01-28 | 34KB | 898 lines

ΓòÉΓòÉΓòÉ 1. Extended Help ΓòÉΓòÉΓòÉ

The APT Mailing Assistant provides you with an easy way to produce professional
looking envelopes and labels using your personal computer's printer. The
program supports several sizes of envelopes and mailing labels. All envelopes
and some labels will be printed with United States Postal Service approved
POSTNET delivery point bar codes.

When printing a single label from a sheet, the program allows you select which
label on the sheet to print, thus allowing you to use most or all of the labels
on a sheet.

The primary window of APT Mailing Assistant shows you the return and send names
that will be used when an envelope or label is printed. In addition, a second
window, APTMA Selections, will indicate the address file being used, the
printer type selected, and the paper to be used.

The menu choices on the primary window are used as follows:

     File - Manage address files and manage the printer.
        -  Change the current address file being used or create a new one.
        -  Delete an address file.
        -  List an address file.
        -  Merge two address files.
        -  Select the font to be used when printing the return or send address.
        -  Select the label to be used when 8 1/2" x 11" paper size has been
           chosen.
        -  Setup the printer, paper, paper feed, and paper orientation to be
           used.
        -  Print an envelope or label.
        -  Exit the APT Mailing Assistant.
     Addresses - Manage names and addresses in an address file
        -  Find, change, or save a return address.
        -  Find, change, or save a send address.
        -  Swap the return and send addresses.
        -  Delete an address from an address file.
     Bulk Mail - Perform bulk mailing
        -  Print a bulk mailing using the current address file and paper
           selected.
        -  Print personalized return envelopes for your bulk mailing.
        -  Print statistics for your bulk mailing.
     Export/Import - Exchange information with other programs.
        -  Import a text file. Text files are comma delimited string files.
        -  Export a text file.
        -  Import a CASS file that has been certified.
        -  Export a CASS file. CASS files may be sent to the postal service for
           certification.


ΓòÉΓòÉΓòÉ 2. Help for Key Assignments ΓòÉΓòÉΓòÉ

The following shortcut keys may be used in the APT Mailing Assistant:

 Key  Purpose

 F3   Change the return address

 F4   Change the send address

 F5   Delete an address from the current address file

 F8   Change the current address file

 F9   Swap the return and send addresses

 F10  Print an envelope or label using the addresses shown and the printer and
      paper indicated in the APTMA Selections Window


ΓòÉΓòÉΓòÉ 3. Change Address File ΓòÉΓòÉΓòÉ

This option allows you to change the current address file. Whenever you save a
return or send address, it will be saved in the current address file. Whenever
you lookup an address, the current address file will be searched. The current
address file will also be used when you generate a bulk mailing. That current
address file appears on the first line in the APTMA Selections window.

     Address Files
     Current Address File


ΓòÉΓòÉΓòÉ 4. Delete an Address File ΓòÉΓòÉΓòÉ

This option allows you to delete an address file. Both physical files that make
up the address file (the base file and the .PTR file) are deleted. You can also
delete an address file using the OS/2 DEL command as long as both files are
deleted. If you delete the current address file, will need to change to another
address file before any addresses can be saved.

     Address Files


ΓòÉΓòÉΓòÉ 5. List an Address File ΓòÉΓòÉΓòÉ

This option allows you to list the addresses in an address file to the display
or on the printer. You can limit the amount of information listed by specifying
you want to only list addresses in a specific city, a specific state, a city
state combination, or within a range of zip codes. The zip code range is
ignored if a city or state is specified.

     Address Files


ΓòÉΓòÉΓòÉ 6. Merge Two Address Files ΓòÉΓòÉΓòÉ

This menu allows you to merge an address file into a second address file. If
records with the same name exist in both files and the Check for Duplicate
Names checkbox is checked, you will be askedif you want to add or replace the
record in the output file, or ignore the record altogether. If you do not check
the Check for Duplicate Names checkbox, duplicate addresses are automatically
added. You can limit the records being merged by specifying you want to only
merge addresses from a specific city, a specific state, a city state
combination, or within a range of zip codes. The zip code range is ignored if a
city or state is specified. If the address file being merged into does not
exist, it will be created.

     Address Files


ΓòÉΓòÉΓòÉ 7. Print ΓòÉΓòÉΓòÉ

This option causes a single envelope or label to be printed. The return and
send addresses displayed on the primary window will be printed using the
printer, paper, and fonts shown. If printing on a label sheet, you will be
asked which label of the sheet you want to use.

     Printer Setup
     Label Selection


ΓòÉΓòÉΓòÉ 8. Change Return Address ΓòÉΓòÉΓòÉ

This allows you to change the return address shown in the primary window or the
bulk mail window. It does not save the address in the current address file
unless you press the Save pushbutton. If you are using preprinted envelopes
that already contain a return address, insure that the return address is blank.

     Current Address File


ΓòÉΓòÉΓòÉ 9. Change Send Address ΓòÉΓòÉΓòÉ

This option allows you to change the send address shown in the primary window.
It does not save the address in the current address file unless you press the
Save pushbutton.

     Current Address File


ΓòÉΓòÉΓòÉ 10. Fonts ΓòÉΓòÉΓòÉ

You may specify the font you wish to use when printing the return address or
send address on an envelope or label. When you select this option you will be
presented with a dialog that allows you to choose the font type and size you
wish to use. When changing one of the fonts being used, you should always print
some sample envelopes and labels to insure the font looks as you wish. Also
realize that choosing a larger font may cause the return address or POSTNET bar
codes to no longer print on some labels since may not be room for them.


ΓòÉΓòÉΓòÉ 11. Delete an Address ΓòÉΓòÉΓòÉ

This option allows you to delete an address from the current address file. You
will be shown a list of all of the names in the address file and you may select
the one you want to delete.

     Current Address File


ΓòÉΓòÉΓòÉ 12. Swap Addresses ΓòÉΓòÉΓòÉ

This option swaps the send and return addresses in the primary window. This
allows you to easily print a return envelope for an item being sent.


ΓòÉΓòÉΓòÉ 13. Primary Name Field ΓòÉΓòÉΓòÉ

This field is required. You should enter the individual or company name to be
used as the return address. If the return address is saved, this name will be
used as the key in the address file.

     Address File Keys.


ΓòÉΓòÉΓòÉ 14. Intermediate Address Lines ΓòÉΓòÉΓòÉ

The second, third, and fourth lines of an address can be used for additional
address information such as company name, street address, P.O. Box, apartment
number etc. The Postal Service has several rules as to the order in which
information should be placed in an address. For example, when sending a letter
to an individual within a company, it is recommended that the person's name is
on the first line of the letter, with the company name as the second line as in
the following example:

    Joe Example

    Widget Manufacturing

    200 Park Ave.

    Hometown, WA 12345-1234

For other rules, please see your local post office. The only rules that APT
Mailing Assistant strictly enforces are:

   1. The first line of the address will be used as the key when the address is
      saved.

   2. The city, state, and zip codes must be specified in the proper fields.

   3. The last completed address line before the city, state, and zip code will
      be used to determine the delivery point code.

   4. Intervening blank lines will not be printed on the envelope or label.

     Delivery Point Codes


ΓòÉΓòÉΓòÉ 15. City ΓòÉΓòÉΓòÉ

This field contains the city of the address. It should not be followed by a
comma since APT Mailing Assistant automatically enters a comma after the city
when printing the envelope or label.


ΓòÉΓòÉΓòÉ 16. State ΓòÉΓòÉΓòÉ

This field contains the state or province of the address. If it contains a
state, it is strongly recommended that the two character state preferred by the
U.S. Postal Service is entered. No verification is done on this field.


ΓòÉΓòÉΓòÉ 17. Zip Code ΓòÉΓòÉΓòÉ

This field contains the zip code for the address. For U.S. zip codes this
should be the 5 or 9 digit numeric zip code in the form of nnnnn or nnnnn-nnnn.
For a send address, the zip code is used to calculate the POSTNET bar code
printed on envelopes and some labels. When a 9 digit zip code is specified, a
delivery point bar code will be included in the POSTNET code. Delivery point
codes enable faster delivery and are required to be eligible for certain bulk
mail discounts. For non-U.S. zip codes, this field may contain alphabetic
characters. No POSTNET bar codes are generated for non-U.S. zip codes.

     Delivery Point Codes


ΓòÉΓòÉΓòÉ 18. Country ΓòÉΓòÉΓòÉ

The country where the address is located. This field is completely optional
but, if entered, will be printed on any envelopes and labels using this
address. It is recommended that you only use this field when neccessary, since
some labels do not have much room. APT Mailing Assistant will always attempt to
print a complete send address on a label (including the country) and will not
print POSTNET codes or return addresses if it runs out of room.


ΓòÉΓòÉΓòÉ 19. Change Address Dialog ΓòÉΓòÉΓòÉ

This menu allows you to change a send or return address. Any changes made here
will be reflected in the primary window and, if changing a return address, in
the bulk mail window. If you want to look up the address in the current address
file, press the FIND button. To save the address in the current address file,
press the SAVE button.

     Current Address File


ΓòÉΓòÉΓòÉ 20. Address File Name ΓòÉΓòÉΓòÉ

The name of the address file you want to use for this operation. This must  be
the base filename, not the .PTR name.

     Address Files


ΓòÉΓòÉΓòÉ 21. City ΓòÉΓòÉΓòÉ

If a city is entered here, the listing or merge will ignore all addresses in
the address file that are not in this city. This may be used in combination
with the state field to further limit the records selected.


ΓòÉΓòÉΓòÉ 22. State ΓòÉΓòÉΓòÉ

If a state is entered here, the listing or merge will ignore all addresses in
the address file that are not in this state. This may be used in combination
with the city field to further limit the records selected.


ΓòÉΓòÉΓòÉ 23. Zip Code Range ΓòÉΓòÉΓòÉ

If a range of zip codes is entered, the listing or merge will ignore all
addresses in the address file that are not in this range. If the starting zip
code is blank, it is assumed you want to start the list or merge with the
lowest zip code in the address file. If the ending zip code is blank, the list
or merge will continue through the highest zip code in the file.


ΓòÉΓòÉΓòÉ 24. Display Listing on the Screen ΓòÉΓòÉΓòÉ

Select the display button if you want the listing displayed on the screen.


ΓòÉΓòÉΓòÉ 25. Print the Listing on the System Printer ΓòÉΓòÉΓòÉ

Select the print button if you want the listing printed on the currently
selected printer using the currently selected paper. Thus, you should make sure
you select an 8 1/2" x 11" form size before selecting this option.


ΓòÉΓòÉΓòÉ 26. Bulk Mail ΓòÉΓòÉΓòÉ

This option will allow you to print a bulk mailing using the current address
file on the selected labels or envelopes. You may limit the mailing to a range
of zip codes, or a certain city or state. You can also print permit boxes when
using envelopes. Bulk mailing is valid for U.S. addresses only so normally
non-U.S. addresses will not be included. However, you may want to do a group
mailing where you will not be using the bulk mail rate. In these cases check
the Include non-U.S. Addresses box to include non-U.S. Addresses.

To insure proper sorting using the Classification Reform rules of 7/1/96, make
sure you have properly specified the following information : Origin Zip Code
Mailing Type Mailing Media


ΓòÉΓòÉΓòÉ 27. Statistics ΓòÉΓòÉΓòÉ

This option allows you to obtain a zip code breakdown for your bulk mailing.
You should use the same selection criteria (i.e. zip code range, etc.) as you
will use to perform the bulk mailing. Statistics will always be printed to the
currently selected printer and you should insure the 8 1/2" x 11" {i.e.
"Letter") form size has been chosen in the Printer Setup menu for this listing.

Bulk mail statistics will also include an indication of how many addresses
would not fit on the currently selected label. This statistic appears even if
you plan to use envelopes for the mailing.


ΓòÉΓòÉΓòÉ 28. Return Envelopes ΓòÉΓòÉΓòÉ

This option allows you to print personalized return envelopes to include with
your bulk mailing and can only be selected if the paper type is an envelope.
You should use the same selection criteria (i.e. zip code range, etc.) as was
used to perform the bulk mailing.


ΓòÉΓòÉΓòÉ 29. Input Address File Name ΓòÉΓòÉΓòÉ

The name of the address file you want to merge information from. This must be
the base file name, not the .PTR name and the file must exist.

     Address Files


ΓòÉΓòÉΓòÉ 30. Output Address File Name ΓòÉΓòÉΓòÉ

The name of the address file you want to merge information into. This must be
the base file name, not the .PTR name. If the address file does not exist, it
will be created.

     Address Files


ΓòÉΓòÉΓòÉ 31. Check for Duplicate Names ΓòÉΓòÉΓòÉ

If this box is checked, you will be notified each time a duplicate name is
found during a merge or import, and asked what action to take. If the box is
not checked then duplicate records will automatically be added to the ouput
address file.


ΓòÉΓòÉΓòÉ 32. Printer Setup ΓòÉΓòÉΓòÉ

This menu will take you to the OS/2 printer setup dialog where you can select
the type of printer and paper you want to use. Insure that you select the
proper orientation for the paper and printer you select. Any changes you make
here remain in effect for any printing you do in APT Mailing Assistant unless
you return here to change the settings. If you are printing labels, select an 8
1/2" x 11" paper size (usually "Letter") for the printer and select the type of
label you are printing with the Label Selection menu. You must also choose an 8
1/2" x 11" paper size before printing bulk mail statistics or an address file.


ΓòÉΓòÉΓòÉ 33. Export to a Text File ΓòÉΓòÉΓòÉ

This option will export an address file into a comma delimited string text file
that can be imported into most database programs. If you export into an
existing text file, the contents of that file are destroyed. See the User's
Guide for specific information about field sizes.


ΓòÉΓòÉΓòÉ 34. Export to a CASS File ΓòÉΓòÉΓòÉ

This option will export an address file into a file that can then be sent to
the U.S. Postal Service for CASS (Coding Accuracy Support System) certification
of your mailing list. Having a CASS certified mailing list along with a CASS
certified program such as APT Mailing Assistant, can make you eligible for
certain bulk mailing discounts. See the User's Guide for additional information
about CASS certification. Only U.S. addresses are exported.


ΓòÉΓòÉΓòÉ 35. Import from a Text File ΓòÉΓòÉΓòÉ

This option will import a comma delimited string text file into an address
file. Most database programs can export a comma delimited string file. If you
import into an existing address file, the records are merged into the file in
the proper sequence. If there are duplicates in the existing file and the check
duplicates box is checked, you will be asked to add the record being imported,
replace the record in the address file with the imported record, or ignore the
imported record. If the box is not checked, duplicate addresses will
automatically be added. See the User's Guide for specific information about
field sizes and formats in the import file.

     Duplicate Addresses


ΓòÉΓòÉΓòÉ 36. Import from a CASS File ΓòÉΓòÉΓòÉ

This option will import a file that has been CASS certified by the U.S. Postal
Service into a new address file. This operation will not let you import into an
existing address file since this could make CASS certification of the mailing
list invalid. You can choose to have a certification report generated that
lists all of the warning and error codes found by the Postal Service during the
certification process. The certification report returned with your diskette
contains information on any errors that were found that must be corrected for
your list to be certified. However, the APT Mailing Assistant report includes
the information codes that describe improvements that may be made to the
mailing list to make it "more correct". This report will be printed on the
currently selected printer and the "8 1/2" x 11" paper size should be chosen.


ΓòÉΓòÉΓòÉ 37. Input Text File Name ΓòÉΓòÉΓòÉ

The name of the text file containing the addresses you want to import. This
must be a comma delimited string text file containing eight fields. The exact
format of the file and the fields is described in the User's Guide.


ΓòÉΓòÉΓòÉ 38. Input CASS File Name ΓòÉΓòÉΓòÉ

The name of the CASS certified file containing the addresses you want to
import. This is a text file that has been returned to by the U.S. Postal
Service as part of the mailing list certification process. The format of this
file is described in the Coding Accuracy Support System publications available
from the Postal Service.


ΓòÉΓòÉΓòÉ 39. Output Address File Name ΓòÉΓòÉΓòÉ

The name of the address file you want to import information into. This must be
the base file name, not the .PTR name. When importing from a CASS file this
file must be a new address file and will automatically be created. When
importing from a text file, this file may already exist, in which case the
imported addresses are merged into the existing file.

     Address Files


ΓòÉΓòÉΓòÉ 40. Input Address File Name ΓòÉΓòÉΓòÉ

The name of the address file containing the information you want to export.
This must be the base file name, not the .PTR name and the file must exist.

     Address Files


ΓòÉΓòÉΓòÉ 41. Output CASS File Name ΓòÉΓòÉΓòÉ

The name of a file to be used to contain the mailing list that will be sent to
the U.S. Postal Service for certification. This should be a new file name. If
the file already exists, its contents will be destroyed. The format of this
file is described in the Coding Accuracy Support System publications available
from the Postal Service. When the file is built, it should be sent to a
diskette and mailed to the CASS certification center for certification.


ΓòÉΓòÉΓòÉ 42. Output Text File Name ΓòÉΓòÉΓòÉ

The name of the text file you want to contain the exported addresses. This
should be a new file. If the file already exists, its contents will be
destroyed. At the conclusion of the export, this file will contain comma
delimited string information, each record containing seven fields, that can be
imported into most common database programs. The exact format of the file and
the fields is described in the User's Guide.


ΓòÉΓòÉΓòÉ 43. Duplicate Address ΓòÉΓòÉΓòÉ

This dialog box appears when a duplicate name has been found during a merge or
import operation and the Check for Duplicate Names box has been checked, A
record exists in the output file with the same name as a record from the input
file. You may choose to add the duplicate record to the output file, replace
the record in the output file with the new record from the input file, or you
may ignore the new record from the input file and not place it in the output
file.

     Address File Keys


ΓòÉΓòÉΓòÉ 44. Select Label to Print ΓòÉΓòÉΓòÉ

This dialog box appears when you are printing a single label using a sheet of
labels (note - 4013 and 4060 are not sheet labels). You may choose the specific
label on the label sheet you want to use by selecting the appropriate number.
This allows you to reuse a label sheet many times, thus reducing or eliminating
unused labels.

Note:  Several factors influence how many times you can run the same sheet of
       labels through a laser printer, including the quality of the labels and
       the amount of heat generated by the printer. However, you should be able
       to use most, if not all, labels on a sheet.


ΓòÉΓòÉΓòÉ 45. Find an Address ΓòÉΓòÉΓòÉ

This dialog box appears any time you need to select an address from the current
address file. This may be because you want to find a new send or return
address, or because you want to delete an address. Select the address you want
to use or delete.

     Current Address File


ΓòÉΓòÉΓòÉ 46. Duplicate Address ΓòÉΓòÉΓòÉ

This dialog box appears whenever you are trying to add an address to the
current address file and the name already exists in that file. This message
occurs if the name is the same, even if other information in the address is not
identical. You may choose to continue to add the name to the address file
leaving the existing record in the file, replace the record in the file with
the new name, or cancel the add operation.

     Address File Keys
     Current Address File


ΓòÉΓòÉΓòÉ 47. Bulk Mailing ΓòÉΓòÉΓòÉ

This dialog box appears whenever you select bulk mail, statistics, or return
envelopes from the bulk mail menu. All of these operations use the current
address file shown in the APTMA Selections window. You can print permit boxes
on your bulk mail envelopes by completing the permit box section. To print
permit boxes you must have a bulk mail (or first class) account at your post
office (see your local post office for more information). This section is not
active if you are printing statistics or return envelopes, or if you have not
chosen envelopes as your paper type.

You may also choose to limit the mailing to a certain range of zip codes.

     APTMA Selections
     Current Address File


ΓòÉΓòÉΓòÉ 48. Printer Setup ΓòÉΓòÉΓòÉ

You can press this push button to go to the printer setup menu to select the
printer and paper you want to use for the operation you have selected. The
changes you make will remain in effect even after you leave bulk mailing.

     Printer Setup Menu


ΓòÉΓòÉΓòÉ 49. Bulk Mail Permit Information ΓòÉΓòÉΓòÉ

If you have a bulk mail, nonprofit, or presorted first class permit at the post
office, you can complete the permit information and APT Mailing Assistant will
print a permit box on your envelopes. To get a permit box you must have:

   1. selected an envelope as the paper type.

   2. the proper bulk mail, nonprofit, or first class account at the post
      office and have selected the proper button indicating this.

   3. selected the bulk mail option (not statistics or return envelopes).

   4. completely filled in the permit number and the city and state of the post
      office holding your account.
 For more information about bulk mail permits, check with your local post
 office.

     Bulk Rate Button
     Nonprofit Button
     Presorted First Class Button


ΓòÉΓòÉΓòÉ 50. Bulk Rate Button ΓòÉΓòÉΓòÉ

Select this button if you are printing a bulk mailing or group mailing. If you
specify a paper type of envelopes, and you complete the permit box information,
this also causes a "BULK RATE" permit box to be printed.


ΓòÉΓòÉΓòÉ 51. Nonprofit Button ΓòÉΓòÉΓòÉ

Select this button if you are printing a mailing that qualifies for the
non-profit rate. If you specify a paper type of envelopes, and you complete the
permit box information, this also causes a "NONPROFIT ORGANIZATION" permit box
to be printed.


ΓòÉΓòÉΓòÉ 52. Presorted First Class ΓòÉΓòÉΓòÉ

Select this button if you are printing a presorted first class mailing. If you
specify a paper type of envelopes, and you complete the permit box information,
this also causes a "PRESORTED FIRST CLASS" permit box to be printed.


ΓòÉΓòÉΓòÉ 53. Address Files ΓòÉΓòÉΓòÉ

Address files are a pair of normal OS/2 files working together to store your
names and addresses. The two parts of an address file are the "base" file whose
name you specify when you create a new address file, and a "pointer" file whose
name is derived from the base name by taking the file name and adding an
extension of .PTR. The base file name you specifiy can be any valid OS/2 name
as long as you do not use an extension of .PTR since this would conflict with
the generated pointer file name. Address files may be moved using normal OS/2
commands as long as the base and pointer files are moved together to the same
location.


ΓòÉΓòÉΓòÉ 54. Current Address File ΓòÉΓòÉΓòÉ

The current address file is shown in the APTMA Selections window. This file
will be used whenever you save, delete, or find an address; or when you do a
bulk mailing. It can be changed by the Changing the Current Address File option
in the File menu.

     APTMA Selections
     Changing the Current Address File


ΓòÉΓòÉΓòÉ 55. Names and Addresses ΓòÉΓòÉΓòÉ

Names and addresses used by the APT Mailing Assistant have a flexible format.
They may be from 2 to 6 lines in length. The first line must always contain the
name of the person or company that is the final destination of the letter or
package. This name will be used as the key to store the name and address when
saved in an address file. The other required of the address must contain the
city, state or province, and 5 or 9 digit zip code of the parcel destination.
The other lines of address may be used to contain other information pertinent
to the delivery of the parcel. The most important of these is the delivery
point address line. This is the last completed line before the city, state and
zip line and usually contains the street address or post office box of the
destination. This line is used to calculate the delivery point bar code for
those addresses containing 9 digit zip codes. Note that the delivery point line
is the last completed line prior to the city, state, and zip code line, not
neccessarily the 4th line on the menu. Any blank lines on the menu are not
printed on the resulting envelope or label. The remaining lines of address may
be used to contain company names, department numbers, or any other information
that would aid in the delivery the parcel. The last line on the menu is for the
country where the address resides. If used, country will always be printed as
the last line of the address. Because some labels are relatively small, you
should only use the country field when neccessary.

The U.S. Postal Service has many suggestions as to the format of a mailing
address. While the APT Mailing Assistant strictly enforces only a few of these
suggestions, it is a good idea to become familiar with all of them since they
can make your mailing lists consistent and some may be required to obtain
certain bulk mailing discounts.

     Address Files
     City
     Country
     Delivery Point Codes
     State
     Zip Code


ΓòÉΓòÉΓòÉ 56. Address File Keys ΓòÉΓòÉΓòÉ

Address files are in sequence by the first line of a name and address.
Duplicate keys are allowed but if you follow the Postal Service's addressing
guidelines, these should be rare. It is permissable to use numbers as the key
(such as a customer number) and this number will print on the first line of an
envelope or label. If you do this, insure you have the person or company that
is the recipient of the parcel as the next address line.


ΓòÉΓòÉΓòÉ 57. APTMA Selections Window ΓòÉΓòÉΓòÉ

The APTMA Selections window appears at the bottom of the primary window and
indicates the printer and paper selections you have chosen via the Printer
Setup option. This window may be minimized but not closed.


ΓòÉΓòÉΓòÉ 58. Add an Address ΓòÉΓòÉΓòÉ

You may add an address to the current address file by pressing the Save
pushbutton on the Change Return Address or Change Send Address windows. If the
name you are saving already exists in the current address file, you will be
asked if you want to replace the existing name or add the new one.

     Address Files

     Current Address File


ΓòÉΓòÉΓòÉ 59. Delivery Point Codes ΓòÉΓòÉΓòÉ

Delivery point codes assist the Post Office in delivery of the mail. These are
calculated from the street number, P.O. Box number, or rural route number of
the send address and the address line containing this information should be the
last completed line before the city, state, and zip code line. The delivery
point is included in the POSTNET bar code when a 9 digit zip (i.e. ZIP+4) code
has been used. Certain bulk mail discounts require the mailing be delivery
point bar coded.


ΓòÉΓòÉΓòÉ 60. Select Custom Label ΓòÉΓòÉΓòÉ

This menu allows you to enter the label number to be printed for custom labels.
You must enter a number between 1 and the number of labels on the label sheet.
Labels numbers begin at 1 in the upper left corner of the sheet and increase as
you go down the page. When you reach the bottom of the page, continue numbering
with the first label in the next column.


ΓòÉΓòÉΓòÉ 61. Custom Labels ΓòÉΓòÉΓòÉ

APT Mailing Assistant allows you to specify label sizes that it does not
already have. When you select "Custom" from the label selection list, you must
specify all of the requested information about the label sheet you want to
define. Labels are assumes to be equally spaced on a page and the sheet must be
an 8 1/2" x 11" sheet.

     Labels Across

     Labels Down

     Label Width

     Label Height

     Left Margin

     Top Margin


ΓòÉΓòÉΓòÉ 62. Label Selection ΓòÉΓòÉΓòÉ

This dialog allows you to select the type of label you want to print whenever
you choose the 8 1/2" x 11" paper size from the Printer Setup menu. The size of
the label dictates what information can be printed on them. 4013 and 5160
labels are too small for POSTNET codes. All other labels can contain POSTNET
codes. Some labels are also large enough to contain a return address, depending
on the fonts chosen for the return and send addresses. How much can fit on a
label is calculated when the label is being printed. If there is not room for
everything, the return address is the first thing eliminated. If there is still
not enough room, the POSTNET codes are not printed. An attempt is always made
to print the complete send address.


ΓòÉΓòÉΓòÉ 63. Label Type ΓòÉΓòÉΓòÉ

The type of label you want to use when labels are being printed. You can select
one of the predefined label types or specify a type or your own by selecting
"Custom". If you select Custom labels then you must complete the other
information about how the labels are positioned on the label sheet.


ΓòÉΓòÉΓòÉ 64. Labels Across ΓòÉΓòÉΓòÉ

For custom labels, the number of labels across the page for a sheet of labels.
Usually a 1, 2, or 3.


ΓòÉΓòÉΓòÉ 65. Labels Down ΓòÉΓòÉΓòÉ

For custom labels, the number of labels in a column down the page for a sheet
of labels. Usually a number from 1 to 10.


ΓòÉΓòÉΓòÉ 66. Label Width ΓòÉΓòÉΓòÉ

For custom labels, the width of each label in inches. You can specify fractions
of an inch, up to 1/1000 of an inch. For example, a label that is 3 1/3" wide
is specified as 3.333.


ΓòÉΓòÉΓòÉ 67. Label Height ΓòÉΓòÉΓòÉ

For custom labels, the height of each label in inches. You can specify
fractions of an inch up to 1/1000 of an inch. For example, a label that is 2
1/4" high is specified as 2.25.


ΓòÉΓòÉΓòÉ 68. Left Margin ΓòÉΓòÉΓòÉ

For custom labels, the distance, in inches, from the left edge of the paper for
a sheet of labels to the beginning of the leftmost label. You can specify
fractions of an inch up to 1/1000 of an inch. For example, a margin of 1/8" is
specified as 0.125.


ΓòÉΓòÉΓòÉ 69. Top Margin ΓòÉΓòÉΓòÉ

For custom labels, the distance, in inches, from the top edge of the paper for
a sheet of labels to the beginning of the first label. You can specify
fractions of an inch up to 1/1000 of an inch. For example, a margin of 1/8" is
specified as 0.125.


ΓòÉΓòÉΓòÉ 70. Non-U.S. Addresses ΓòÉΓòÉΓòÉ

APT Mailing Assistant provides support for addresses that do not conform to the
U.S. address format. Primarily this includes a province name instead of state,
zip codes that do not meet the format of U.S. zip codes (i.e. they contain
alphabetics and are not in the 5 + 4 format), and the ability to specify
country names as part of the address. Non-U.S. addresses are recognized by the
a non-U.S zip code and are not included as part of a bulk mailing unless the
Include Non-U.S. Addresses


ΓòÉΓòÉΓòÉ 71. Include Non-U.S. Addresses ΓòÉΓòÉΓòÉ

Checking this box will cause this bulk mailing to include any non U.S.
addresses in the bulk mailing. Normal bulk mailings are only meaningful for
U.S. addresses since bulk mailing rates are only applicable in the United
States. However, you may want to do a group mailing that includes addresses
that are not in the U.S.. For these mailings you should insure that this box is
checked.


ΓòÉΓòÉΓòÉ 72. Forms Mismatch ΓòÉΓòÉΓòÉ

Some printer drivers supporting printers with multiple paper feeds require a
connection to be set in the driver dialog between various paper feeds and the
paper mounted in those feeds. If this connection is not made and you try to use
a form that has not been connected to a paper source, a "Forms Mismatch" may
occur. When using APT Mailing Assistant, you may begin using forms that you
have not used on your printer before. If a "Forms Mismatch" error occurs, bring
up the dialog for the printer driver you are using and connect the form you are
using to a paper source. To bring up the printer driver dialog, do the
following :

   1. Place the mouse on a printer object and press the right mouse button.

   2. Click on "Settings".

   3. Click on the "Printer Drivers" tab.

   4. Place the mouse on the printer driver you are trying to print to and
      press the right mouse button.

   5. Click on "Settings".

   6. At this point the procedure differs from driver to driver. Press the HELP
      button to determine how to connect forms for this driver.


ΓòÉΓòÉΓòÉ 73. Origin Zip Code ΓòÉΓòÉΓòÉ

Specify the first 3 digits of the post office where the mailing will be taken
to be mailed. This is the "origin" post office.


ΓòÉΓòÉΓòÉ 74. Mailing Type ΓòÉΓòÉΓòÉ

These buttons specify if you are doing a bulk mailing, a non-profit mailing, or
a presorted first class mailing. What tables are used during the sorting of
your mailing is determined by these settings.


ΓòÉΓòÉΓòÉ 75. Mailing Media ΓòÉΓòÉΓòÉ

You should specify if your bulk mailing will consist of envelopes, flats, or
parcels. Since you may be printing labels that will eventually be placed on
envelopes, you must always specify this. This is used to properly sort the bulk
mailing.


ΓòÉΓòÉΓòÉ 76. Classification Reform ΓòÉΓòÉΓòÉ

As of 7/1/96 the U.S. Postal Service changed the requirements for bulk
mailings. These include changes in the way a bulk mailing is bundled as well as
additional labeling and traying requirements. APT Mailing Assistant is not a
PAVE certified utility, primarily because it does not print tray labels.
However, it does sort the bulk mailing based on the new sorting requirements
and the Statistics option provides most of the tray labeling information.


ΓòÉΓòÉΓòÉ 77. Envelopes ΓòÉΓòÉΓòÉ

Selecting this button specifies that the bulk mailing will be sent in
envelopes.


ΓòÉΓòÉΓòÉ 78. Flats ΓòÉΓòÉΓòÉ

Selecting this button indicates that the bulk mailing consists of flats. Flats
are brochures, folders, etc.


ΓòÉΓòÉΓòÉ 79. Parcels ΓòÉΓòÉΓòÉ

Selecting this button indicates that the bulk mailing consists of parcels.
Parcels are irregular shaped items such as boxes, etc.